Middletown High School Band Boosters
General Meeting, Room 210
January 10, 2012 at 7:30 pm
Meeting Called to Order: 7:34pm
Minutes from Last Meeting: Minutes not available from prior meeting.
President’s Comments: Nancy vomLehn advises that last year we spoke at the Middle School spring concert. We also gave t shirts to those students who had signed up for marching band and we provided refreshments. The High School kids performed some stand jams. The Middle School students loved it and we will probably do it again this year.
Director’s Comments: Matt Shearer stated that we had 46 or 47 people respond to the trip survey. 27 were students and it looks like there is not that much of an interest to take a trip. There is a group that really wants to do it but it is not a large enough group, only 25% of the group total. We did not have the proper mix of instruments to make a playing trip an enjoyable experience. Matt definitely would like to do a trip the students would enjoy and benefit from but…. Most interest was for 67% for a day trip to an amusement park to perform. Next was the overnight option and third was the NY trip. Less than half of the people in the program actually bothered to respond. Matt will be talking to Linganore and Urbana to see how they manage to generate interest and enough students in order to take a trip. Issues regarding the Middle School band program were discussed. We will be looking into the option of trying to set up a performance in the spring and/or fall to have the middle school students play with the high school students for a performance. Many ideas were discussed regarding generating more interest in the overall program at the high school and middle school levels.
Treasurer Comments: Joe Diederich advised that his computer is crashed with a virus. No financial reports available due to the issue. He advised that we received another $1,800 in Tag Day donations which brings the total amount received for Tag Day to $6,570. The State non- profit certification was filed on the 31st, on time.
Vice-presidents Comments: Absent due to another commitment.
Ways and Means:
We have numerous programs in place. ALL of them need assistance for these programs to run. These programs help bring in money in order to keep the cost of the band program down for the participants. See something you would like to help with or have another idea?? Let us know!
Golf Tournament – Need a Committee Chair; April 2012
Jazz Knight Club – Kathy McCahey; May 12, 2012
Band Banquet – Sandy Caho; May 2012
Car Wash – Beth Guyton; Spring/Summer 2012
Baker Park Summer Concert Series – Carolyn Holcomb; Summer 2012
Basket Bingo – Courtenay Diederich; September 2012
Pass the Hat – Beth Guyton; Fall 2012
Tag Day – Toni Snyder; November 2012
Shirt, Lanyard, Glow Stick Sales – Toni Snyder
Restaurant Fundraisers – Jane Ireland; Will announce as they become available
Frederick Keys Middletown Community Night: There was discussion regarding being able to work this fundraiser. We would have tickets to sell, which we purchase for $3.50 per ticket. We can sell them at whatever price we set. You have to purchase the minimum of 100 tickets. Additional tickets after the first 100 can be purchased at a further discount. They also would allow a pre-game exposure for the band with an on-field performance and other activities. Available dates were discussed and Beth Guyton will be checking with the Keys for further information.
Band Banquet: Sandy Caho has been checking other venues availability and costs for this event. She says Musket Ridge did the girls soccer banquet. She received info regarding a banquet menu with two different options. Both options come with salad rolls and drinks for $16 per person but with the added on gratuities (20% service charge) came to $20 per person. Soccer team believes they had more food items and were not charged the service fees. She will be checking on why the price difference and if what she heard was correct. The budget is what is obtained from ticket sales only, this is a not for profit banquet. Lacrosse banquet was about $20 per person according to Joe Diederich. Last year it was $15 per person at the Ruritan. Musket Ridge only has May 11th available. May 12th is Jazz night. Prom is May 4th. Sandy will be checking with Braddock Inn about their offerings.
Jazz Knight: Kathy McCahey not here due to another commitment. Volunteers are still needed for this event. We have a guest performer coming and expect a large turnout this year. One of the other high school jazz bands is coming to see our performance.
Upcoming Events: Matt Shearer advises that Senior Night for jazz band is anticipated to be February 10th. We need to get someone to organize the desserts, gifts and flowers. Matt will be working on getting the bios from the seniors.
2/4 – Frederick All County Music Concert, 7pm at GTJH. Come see our kids perform!
2/10 – Jazz Ensemble, Senior Night, performing at the basketball game
2/11 – indoor Guard competing at Brunswick High
2/13 – Booster Meeting, 6:30 and 7:30
2/17 – Jazz Ensemble performing at the basketball game (last one)
2/23-2/26 – Maryland All State Music Festival
2/29 – Frederick County Solo Competition
3/7 – Frederick County Ensemble Competition
3/12 – Frederick All County Jazz Ensemble Auditions at GTJH
3/12 – Booster Meeting, 6:30 and 7:30
3/13 – Jazz Ensemble Concert, 7pm
3/20 – Concert Band and Orchestra Concert, 7pm
3/22 – County Concert Band Adjudication at MHS
3/27 – County Orchestra Adjudication
4/10 – Booster Meeting, 6:30 and 7:30
4/27-4/29 – West Side Story at MHS
5/? – Band Banquet
5/8 – Concert Band and Orchestra Concert
5/12 – An Evening of Jazz at the Knight Club, 7pm
5/14 – Booster Meeting, 6:30 and 7:30
5/15 – 6th and 7th grade Band Concert at MHS
5/17 – 8th grade Band Concert at MHS
5/31 – Jazz Ensemble at Dee Buchannan Studios
6/5 - Graduation
MEETING ADJOURNED: 2049 hours
NEXT MEETING: Monday, February 13, 2012; Executive Board at 6:30 (all are welcome to attend), general meeting at 7:30, room 210.
Respectfully Submitted,
Shelly Hill
MHS Band Boosters, Secretary
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Middletown High School Band Boosters
General Meeting, Room 210
October 10, 2011 at 7:30 PM
START TIME: 1930 hours.
APPROVAL OF THE MINUTES: Minutes from last meeting were unavailable and will be handled at the next meeting.
DIRECTOR’S COMMENTS: The Disney trip has been approved by the Director of High Schools for two nights in hotel, three full days in the parks and a workshop with the Disney Magic Days program. We would be leaving the evening of March 29th ad returning on April 2nd. Best cost estimate right now (it is a high estimate) is $800 per person. We are awaiting Mr. Berno’s signature to get a time locked in with Disney. Thanks to everyone for helping to make this a successful marching season. The students enjoyed their ice cream party. We have four bands going against us at Towson. One of the groups we are going against has scored very high in their past two competitions. It is probably because the band is in a class they should not be in. We have outscored two of the other bands previously and the fourth we don’t have any information about. If the kids work hard they can take the top score.
PRESIDENT’S COMMENTS: Nancy says she is thrilled with the folks in the organization for stepping up and taking on responsibilities. Thank you all. Lisa Miller has a “gazillion” band photos on the website. There is a link to get to it from the marching band website. We need to work out having one spot for everyone to submit their photos. Food service at our events at times requires permits. We can only serve food that has been made in a commercial kitchen (ie-pizza ordered in is okay but we can’t make our own, salad from bag okay, salad assembled from home we can’t do). For JMU we may just go ahead and order all the food. Matt Shearer says we perform at 08:13 am that day and our return time is 6:00 pm. We are competing against 13 other bands and we are in group I. There is an unusually large number of bands competing there this year. Donna Wojton says regarding food we would have to get it done and take it down. There is a restaurant there called McAllister’s and they deliver for free. Sandwich, cookie, chips or a side or they have trays of sandwiches which is a cheaper alternative. We can bring chips and a couple of sides. They provide napkins etc. This will be the only tailgating event this season and it’s about $6.51 per person for the boxed lunches. Since we are adding sides and dessert we are looking at around $10 per person. We need to get an email out to see how many families also wish to purchase meals so enough food can be arranged for. Chaperones should also pay this amount. Matt Shearer says okay to bring food for breakfast on the way down. Thank you to Donna for arranging all of this. We have football this Friday then Towson on Saturday. Matt is encouraging all the kids to stay through the awards since they are at 3:30 and they would still have plenty of time to get home and cleaned up for homecoming. Halloween parade is the 27th (6 or 7 pm) and there was some debate regarding throwing candy. We will still have the party afterwards as in the past couple of years. Senior night is November 4th. Junior parents are arranging the dinner and Lisa Miller is handling the gifts and Beth Guyton has agreed to handle the arrangements. Cake off looks to be scheduled for November 5th and it is a 100% student run event. Jazz night we got a volunteer to help out but her child is a senior, the information is being forwarded to Kathy McCahey. We need a volunteer to handle the ordering of the uniforms for the jazz and concert band kids. Theresa Tarleton says she will handle and she will get with Kathy McCahey. We still need someone to handle the golf tournament. NY city trip scheduled for December 10th. As of right now they have 11 tickets sold. We need to sell some more in order to get a donation made to the band. There is a minimum of 30 that need to be sold for the event to continue.
VICE-PRESIDENT’S COMMENTS: We still have a few families that still owe participation fees.
TREASURER’S COMMENTS: Not much to say, we have $44000 in account and $8800 in CD. Student account information will be updated the next couple of days. Mr. Shearer will have it so it can be posted for the kids to check.
WAYS AND MEANS: Avon - It ends on Monday. We need to check with the kids to remind them to do the best they can. We’ll see how it goes. Mrs. Jefferies says no one has checked with her. Staff reminders will be sent out.
UPCOMING EVENTS:
Elementary visitation date is Oct 15th-tentative pending approval (day after PSAT date)
29th competition is now at Reservoir instead of Centennial.
Homecoming competition (Towson) may be cancelled if time is too late in the day.
Oct 15………..Elementary School Visitation
Oct 27………..Halloween Parade
Nov 4………...Senior night
Nov 19/20……Tag Day
Jan 2012…….Bowl A thon
April 2012….. Golf Tournament
May 2012 …..Jazz Knight Club
May 2012 …..Band Banquet
Spring………Trip to Disney????
Fall Competitions:
Oct 15……Towson (Maryland State Championship)
Oct 22……JMU Parade of Champions
Oct 29…….Reservoir
Football Games and Parades:
Oct 14……Game-Thomas Johnson (Homecoming)
Oct 27…...Parade-Middletown Halloween
Oct 28……Game-Linganore
Nov 4…….Game-Walkersville (Senior Night-Dinner by Junior Class)
**Note: additional games would be pending playoff position
MEETING ADJOURNED: 2049 hours
NEXT MEETING: November 14, 2011 Executive Board at 6:30 (all are welcome to attend), general meeting at 7:30, room 210.
Respectfully Submitted,
Shelly Hill
MHS Band Boosters, Secretary
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Middletown High School Band Boosters
General Meeting, Room 210
September 12, 2011 at 7:30 PM
CALLED TO ORDER: 1935 hours.
APPROVAL OF THE MINUTES: The minutes from the previous meeting were read and approved.
DIRECTOR’S COMMENTS: Matt Shearer thanked everyone who has volunteered this past year. Matt passed out Kit Kats!! He was approached by Mike Watson; the sports boosters are looking at more seating to be available for people at the football games. Mr. Shearer has requested we not get pushed to the side and that was understood by the sports boosters. We may consolidate the kids from six rows down to four which will open up two more rows of seating. The registration for JMU is being submitted and out in the mail on September 13th since it has to be there by the 16th. We’ll probably end up with an earlier performance time than we are used to due to the lower scores last year. JMU has finished their stadium renovations and there should be more than enough seating this year. Nancy vom Lehn contacted Kewl regarding bus for JMU. Last 3 years we have charged $ 40 per member which only covered half the costs. We opened up to family members to purchase seats. The question was posed; move up to $45 per band member and 25 per family member?? Kewl said we can get two big buses since they don’t have a big and a small and they will only charge us the lower rate. Our budget is 3600 for this trip. They are giving us the same price as last year. Motion passed to raise the band member rate to $45. Mr. Shearer advises that the band members can get a show football jersey if they wish as Sportland is already set up for it and the kids can go on their own to get the jersey and pay on their own.
PRESIDENT’S COMMENTS: Nancy vom Lehn advised the yard sale netted $1,168.74. Bingo, thank you everyone for donations and Scott Baker for running the kitchen. Also, to everyone who helped out, it was great. With all the advance sales and cash in on day of $5995. We paid out $300 to rent fire hall, baskets from a collector were purchased for $240 and new baskets were purchased for $950. There is now an outlet in Hagerstown and may be better to try for next year for obtaining baskets. No shipping and handling if purchased there at the Outlets. Food costs total about $481 and we did have leftovers. We may use those for game where the 8th graders are attending. The decision was made to pay the kids who worked the event $3 per hour worked. For next year we need to reduce the number of kids assigned to the kitchen. Net profit made in vicinity of $2,700.
Annapolis, we are looking at eating lunch here after the Heritage Days Parade and then head to Annapolis. USSBA told we can’t perform before 3:30 due to the other commitment.
September 23rd is the 8th grade football game. Beth and Courtenay have a plan for that event.
Heritage Day Parade, Saturday September 24th, we need candy to throw to the crowd. The Halloween parade is on the 27th and usually each section has a costume theme. In the past, after the parade we have done a party for the kids and we need a coordinator for this year. There is also the issue of the band member selection for the “Mr. Shearer Pie in the Face”. He has a preference for a paper or Styrofoam plate as the tin scratched Mr. Shearer’s face last time. Also, Nancy would like to arrange for Mr. Shearer to not know who was selected.
Senior night is November 4th. Juniors are doing the dinner. Susan O’Neill is working on the senior gifts. We still need someone to handle the invites, bios, corsages etc. Susan asked budget and was advised the total budget for the event is $150. There are nine seniors this year.
NYC trip is set and advertising signs will be going up shortly. Photographers at football games and competitions, Mr. Shearer is to see photos first. Set up on Shutterfly or Snapfish for all to be able to view and order online those they wish?
VICE-PRESIDENT’S COMMENTS: 100% initial participation fees are paid, 47 of 50 second payment done and 42 of 50 for third payment done. Those with missing payments are being addressed. At one of the games one of the members got water then was going back and forth getting water for other members. Not sure who complained at him going back and forth for helping others out but apparently he was told not to do it. We need to make arrangements to handle passing water as needed. A visible system for Chaperone’s to be marked so they are distinctive to all parties necessary. Possibly orange vests, like for traffic, $6.77 apiece at Walmart. Mr. Shearer will work on a design for something to add to a lanyard to identify or armbands. Results are pending on this issue.
TREASURER’S COMMENTS: Joe Diederich advises QuickBooks is up and running. Current account status, checking = 8793.06 and Uniform Interest Checking = 141.04 for a total of 8934.10. He is still trying to find a budget vs. actual reporting system that is easy to read.
WAYS AND MEANS:
Avon sales-The system set up and ready to roll. Jane Ireland asked if the representative could come and set up a display at lunch time and was told that was not permitted. They will try and set up an orientation for the band members after practice on Friday.
Pass the Hat-Discussion regarding having a chaperone assigned to the students are they are in the crowd. Event is set for Homecoming and they would do this at the end of half time. It was suggested that each group of students be assigned a section to attend to so people are not repeatedly asked from different groups.
Jazz Knight-The Silent Auction ran well at the last event. We will be doing it again this coming year. We are in need of volunteers to take over the food and decorations. The past volunteers now have seniors.
There was discussion regarding the selling of Christmas wreaths as a fund raiser but was tabled due to having to get the orders in so early in the year.
DANCE LINE: No one here from dance line but some folks still owe for shoes and uniforms. Eight are paid and 7 unpaid.
UPCOMING EVENTS:
Elementary school visitation date is Oct 15th-tentative pending approval (day after PSAT date)
The October 29th competition is now at Reservoir instead of Centennial.
Homecoming competition (Towson) may be cancelled if time is too late in the day.
Sept 24……….Heritage Parade
Oct 15………..Elementary School Visitation
Oct 27………..Halloween Parade
Nov 4………...Senior night
Nov 19/20……Tag Day
Jan 2012…….Bowl A thon
April 2012….. Golf Tournament
May 2012 …..Jazz Knight Club
May 2012 …..Band Banquet
Spring………Trip to Disney????
Fall Competitions:
Sept 17…..Northwest
Sept 24…..Heritage Parade and Annapolis (Marine Corp Invitational)
Oct 1……..Westminster
Oct 15……Towson (Maryland State Championship)
Oct 22……JMU Parade of Champions
Oct 29…….Reservoir
Football Games and Parades:
Sept 23.…Game-Frederick (8th grade will be performing with us this game)
Oct 14……Game-Thomas Johnson (Homecoming)
Oct 27…...Parade-Middletown Halloween
Oct 28……Game-Linganore
Nov 4…….Game-Walkersville (Senior Night-Dinner by Junior Class)
**Note: additional games would be pending playoff position
MEETING ADJOURNED: 2049 hours
NEXT MEETING: Executive Board at 6:30 (all are welcome to attend), general meeting at 7:30
Respectively Submitted,
Shelly Hill
MHS Band Booster, Secretary
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Middletown High School Band Boosters
General Meeting, Room 210, August 22, 2011
Approved Minutes
Approval of the Minutes: The previous unapproved minutes from prior meetings were approved.
Directors Comments: Matthew Shearer said thanks to everyone, especially band camp volunteers for a great band camp. Even though some feel they didn’t have much to do, their being there during band camp is important and much appreciated. It was great weather and easily the most productive band camp ever. The kids are on top of things and are performing above par. Mr. Shearer hopes the rest of the year goes just as well as we have moved so far in such a short time.
Looking at a possible trip to Disney for the band in the spring. Numerous dates are available but all is depending on which performers would be able to go in order to make the event possible. This would be for an adjudicated performance and there are some dates available but we must register by November 1st. Cost also pending but would cover possibly 6 days and 4 nights, 3 meals per day, the bus, four persons per room, t shirts, and Disney part ticket.
President’s Comments: Thanks to everyone for a great band camp week. All the volunteers did a great jo